The Asia Pacific Foundation of Canada (APF Canada) is a not-for-profit organization focused on Canada's relations with Asia. Our mission is to be Canada's catalyst for engagement with Asia and Asia's bridge to Canada. APF Canada is dedicated to strengthening ties between Canada and Asia with a focus on expanding economic relations through trade, investment and innovation; promoting Canada's expertise in offering solutions to Asia's climate change, energy, food security and natural resource management challenges; building Asia skills and competencies among Canadians, including young Canadians; and, improving Canadians' general understanding of Asia and its growing global influence.
APF Canada is currently implementing the APEC-Canada Growing Business Partnership funded by Global Affairs Canada (GAC). The ultimate outcome of the Project is to build the potential of micro-, small, and medium-sized enterprises (MSMEs) in developing Asia Pacific Economic Co-operation (APEC) economies to foster sustainable economic growth and poverty reduction. To that end, APF Canada would like to contract with a qualified and experienced organization to collaborate for a one-day "Social Entrepreneurship Research and Policy Workshop" focusing on MSMEs in Peru in May 2019 (TBD).
Please note that proposal is due on Friday February 1, 2019.
The Project will take place over four years beginning September 8, 2016 and ending August 30, 2020. The countries supported in this initiative include all APEC developing economies, but specifically target Indonesia, Peru, the Philippines and Vietnam. The focus areas of the Project address key challenges faced by MSMEs and aspiring entrepreneurs from APEC developing economies in the key areas of human capital, social entrepreneurship, market access and technology and innovation, with the cross-cutting themes of gender, youth and environmental sustainability.
APF Canada will be responsible for delivering and disseminating relevant and timely policy research and practical tools that can help beneficiaries – MSMEs and aspiring entrepreneurs from APEC developing economies – and intermediaries – policy makers from APEC developing economies. This will be achieved through the development of several project outputs, including four MSME workshop sessions over four years.
Description of the Research and Policy Workshop and Scope of Work
The purpose of the "Social Entrepreneurship Research and Policy Workshop" is to introduce the preliminary findings of our 'Survey of Entrepreneurs and MSMEs' in Peru and discuss research on social entrepreneurship in Peru through presentations by Canadian and International researchers (provided by APF Canada).
Topics covered include gender, youth and environmental sustainability components. Working with APF Canada to conceptualize the arrangement of the workshop session is a critical component of the scope of work. The workshop will primarily build on APF Canada's Social Entrepreneurship preliminary research findings, but will also incorporate other materials including research papers and surveys.
The primary languages during the workshop will be in English/Spanish
Scope of the Work
The successful organization will be responsible for the following services:
- Work with APF Canada to further conceptualize the structure of the workshop to ensure it fills any critical knowledge gaps in Peru and attracts participants;
- Design invitation for the event, build invitation with APF Canada oversight, send the invitation to a network of policymakers and Social Enterprise MSMEs in Peru (using email, phone calls, Eventbrite, social media etc.), use pre-registration form on Eventbrite to ask participants for expectations, collect RSVPs, send list of preregistered guests to APF Canada ahead of event, advertise the event widely through existing networks, send agenda (all with APF Canada oversight);
- Organize and book a venue for 75-100 participants (ideal location: JW Marriot Miraflores) which includes catering, an assigned person to register guests electronically at beginning of the event, one dedicated note-taker(transcriber) with a laptop, one professional digital photographer, one professional with online interaction capabilities and experience, Spanish-English translators (2) and interpreter booth, one fully bilingual MC or master of ceremonies (introduce speakers, make announcements, engage audience and keep the training agenda flowing as smooth as possible);
- Provide profile and contact information of people that will work during the event: include event manager, organizer, collaborators, photographer, online specialist, audio technician, master of ceremonies;
- Work with APF Canada to develop and organize workshop materials, including but not limited to agenda, participant guide, video (TBC), survey, preliminary findings report, PowerPoint slides, etc;
- Deliver the one-day workshop session in English/Spanish and collect feedback from participants through a survey provided by APF Canada;
- Room setup for raised platform with table for discussion panel and podium, audiovisual (hands free microphones, wireless microphones for speakers and wireless microphones for public, projector or screen for presentations or video projection as required). Audio setup should be ready before event registration starts and technician is required to be present to test equipment ahead of event registration;
- Provide summary report following the event of presentations, panels, and major policy recommendations/themes of the day.
Audience: 75-100 primarily government officials and policymakers, Peruvian micro-, small-, and medium-sized businesses, of which 50% are women-owned enterprises, 50% are young entrepreneurs
Schedule and Timeline
Activity and Date
Deadline for submission of proposals (February 1, 2019)
Appointment of consultant (February 22, 2019)
First Meeting with APF Canada (February 25, 2019)
Approval of Agenda – Speakers invitations sent (March 15, 2019)
Confirmation of workshop logistics – venue/catering/set-up (March 15, 2019)
Confirmation of draft participant invitations/advertising plan (March 29, 2019)
Planning calls in lead-up to event to provide updates on speakers/participant RSVP/logistics etc. (April/May, 2019)
Meet with APF Canada 2 days prior to event to look at event location and plan setup (May TBD, 2019)
Delivery of one-day "MSME Training Session" (May 13-17, 2019)
The total budget cannot exceed C$ 15,000 for the work as described in the scope of services.
APF Canada will make three payment installments – 20% at the start of the consultancy, 40% at the mid-point of the consultancy, and the remaining 40% upon successful completion of consultancy deliverables.
Please include a detailed budget in submission that includes the approximate costs for the following:
1) Venue 2) Catering 3) Interpretation services 4) Audio Visual services 5) Advertising 6) Staff Time
Content of Submission
Proposal must include:
1. Name of project
2. Name of organization making the proposal
3. Contact information for the Proponent including
b. Phone number
c. Email address
d. Website URL (if applicable)
4. Experience, CV and qualification of individuals who will be leading the event including master of ceremonies, photographer, video recorder, public relations, organizer, manager, third parties, etc.
5. A Work Plan that includes a draft schedule of all project tasks (event setup plan, person to organize presentations on computer before event etc.), workshop program plan, list of specific deliverables, milestones, delivery date of Eventbrite survey results, sequence of tasks and details concerning implementation and completion dates for each task.
6. A Detailed Cost Estimate identifying the level of effort and costs associated with the proposed Work Plan
Note: APF Canada is a non-profit research institute. It seeks to obtain the best value for research services provided, and will select the successful bidder on this basis.
Instructions for Proposal Submission
a) Proposal must address the requirements listed in the Scope of Work section;
b) Proposals may address additional services and/or considerations not specifically referenced in the RFP and may be of potential benefit to the Project;
c) Please submit questions regarding the RFP to Ms. Alisha Clancy for the APEC-Canada Growing Business Partnership at email@example.com. Emails must contain "RFP – Peru Research and Policy Workshop' in the subject line.
d) Information shared with a vendor for the purpose of this proposal is confidential.
e) The deadline for the submission of the proposal will be on 11:59pm PST February 1, 2019 (PST).
- APF Canada reserves the right to negotiate with selected bidders.
- APF Canada reserves the right to waive irregularities and reject any or all bids.
- APF Canada reserves the right to make no award or announce the cancellation of the process at any time.
- All language and graphics need to be approved by APF team before publishing
- All liabilities for the cost of the proposal preparation is the responsibility of the bidder.
- Applicants with experience hosting similar events will be given preference
- Applicants with an existing network of both social enterprises and the policymaking community in town will be given preference
- APF team will meet with hosting team one or two days before the event
- Photographer and video recorder should deliver raw files on site at the end of the event on SD Card