APF Canada is an independent not-for-profit organization focused on Canada’s relations with Asia. Our mission is to be Canada’s catalyst for engagement with Asia and Asia’s bridge to Canada. APF Canada is dedicated to strengthening ties between Canada and Asia through its research, education and convening activities as well as building Asia skills and competencies among Canadians, including young Canadians, and improving Canadians’ general understanding of Asia and its growing global influence.
The Asia Pacific Foundation of Canada is seeking a seasoned Senior Advisor, Research and Communications (Montreal), preferably, on a full-time basis but open to a mutually agreed flexible work schedule arrangements to enhance the Foundation's profile and engagement in Quebec and with Francophone media and research circles across Canada. This position will be based in Montreal, QC, and will play a crucial role in fostering linkages between the Foundation's initiatives and relevant stakeholders engaged in the Indo-Pacific region. The selected candidate will manage the Foundations’ relations in Quebec, represent the Foundation at key events, and lead our communications and programming efforts in the province. This position will report to the Vice-President of Research & Strategy and work closely with the Director of Communications.
The application deadline is EXTENDED to Sunday, July 21, at 11:59 p.m. (PT). Applications will be considered on a rolling basis, so please submit your application once it is prepared. The call for applications will remain open until filled.
Major Responsibilities
Specific responsibilities will include:
- Develop and implement strategies to boost the Foundation’s visibility and influence in Quebec.
- Establish and maintain collaborative relationships with the Indo-Pacific chairs at Université Laval and Université de Montreal.
- Identify and pursue partnership opportunities with relevant Quebec stakeholders in alignment with the Foundation’s goals and programming in the Indo-Pacific region.
- Represent the Foundation at conferences, seminars, and other relevant events in Quebec.
- Produce high-quality analytical and opinion pieces in French and English that reflect the Foundation’s priorities and research work on the Indo-Pacific.
- Disseminate the Foundation’s reports and publications within Quebec’s policy-making, business and academic communities.
- Organize and co-ordinate events, workshops, and seminars on behalf of the Foundation to promote its initiatives and research in Montreal, Quebec City, and Ottawa.
Desired Knowledge, Skills and Abilities
Successful applicants will have the following qualifications and skills:
- In-depth knowledge of the Indo-Pacific region
- Minimum of 8 years of relevant professional experience
- Extensive professional networks in Quebec Exceptional writing and communication skills
- Strong analytical and strategic thinking abilities
- Proven capability to work independently and collaboratively in a dynamic team environment
- Excellent organizational and event management skills
- Ability to engage effectively with a diverse range of stakeholders including government officials, academia, and the private sector
- Fluency in English and French
Eligibility
Applicants should have a valid and legal permit to work in Canada upon application. Preferably with a Master’s degree in International Relations or a related field or an equivalent combination of training and experience. The successful applicant will be based in Montreal on a remote work arrangement, Monday to Friday, during regular office hours.
Compensation
The annual base salary range for this position is $75,000.00 to $100,000.00. The final salary offer will be determined based on a combination of factors, including the candidate's relevant experience and level of expertise. Additionally, we will ensure that the offer aligns with our internal equity practices to maintain fairness and consistency within The Foundation. APF Canada also offers a comprehensive extended health benefits package including but not limited to vision and dental care, paramedical services, telemedicine, and the Employee & Family Assistance Program (E&FAP).
Application Procedures
Applicants should submit the following documents MERGED in ONE PDF file. An incomplete application will not be considered.
Please click here to apply
- One-page Cover Letter detailing the applicant’s interest in and suitability for the role.
- Résumé detailing the applicant’s academic background, skills, and professional experiences.
- A sample work portfolio or link to an online portfolio.
- Name, title, and contact information (email and phone number) for two professional references. References will only be contacted if the applicant is short-listed for the role.
The application deadline is EXTENDED to Sunday, June 21, 2024, at 11:59 p.m. PT. Applications will be considered on a rolling basis. Applications will be considered on a rolling basis, so please submit your application once it is prepared. The call for applications will remain open until filled.
Please add notifications@app.bamboohr.com to your contact list to ensure delivery of all correspondence from us.
Disclaimer
We appreciate the interest of all applicants, but due to the anticipated high volume of applications, we will only be able to reach out to those who best meet the qualifications and requirements for the position. Only shortlisted candidates will be contacted to schedule an interview. Thank you for your understanding.
Submitting your application in response to our job postings is deemed to be consent to the collection, use and necessary disclosure of personal information for the purposes of recruitment and assessing your suitability for employment. APF Canada respects the privacy of all applicants and the confidentiality of personal information.
APF Canada is an independent not-for-profit organization focused on Canada’s relations with Asia. Our mission is to be Canada’s catalyst for engagement with Asia and Asia’s bridge to Canada. APF Canada is dedicated to strengthening ties between Canada and Asia through its research, education and convening activities as well as building Asia skills and competencies among Canadians, including young Canadians, and improving Canadians’ general understanding of Asia and its growing global influence.
The Asia Pacific Foundation of Canada (APF Canada) is seeking a highly skilled and detail-oriented Senior Accountant to join our dynamic team in a full-time role.
As a non-profit think tank, we rely on thorough financial management to support our mission of generating impactful research and policy recommendations. The Senior Accountant will play a vital role in overseeing and safeguarding the financial assets of the Foundation. This position is responsible for implementing full-cycle accounting practices, ensuring compliance with regulatory reporting requirements, and driving continuous improvements in the finance and accounting processes. The position will report to the Director of Finance and Accounting.
The application deadline is Sunday, June 30, 2024 (at 11:59 p.m. PT). Applications will be considered on a rolling basis, so please submit your application once it is prepared. This position will remain open until filled.
Successful applicants will have the following qualifications:
- Bachelor’s degree in accounting, Finance, or a related field
- CPA designation, preferred or international equivalent or in the final stage of obtaining the CPA designation
- Minimum of 3-5 years of progressive accounting experience, with a focus on non-profit organizations, an asset
- Experience with multi-entity and multi-currency accounting
- Strong knowledge of GAAP and regulatory compliance
- Proficiency in accounting software and MS Office Suite
- Excellent analytical, organizational, and problem-solving skills
- Strong communication and interpersonal skills, with the ability to work effectively with diverse teams
- Ability to manage multiple projects and meet deadlines
- Commitment to the mission and values of APF Canada
Major Responsibilities:
The ideal candidate will have a strong background in accounting, preferably within the non-profit sector, and a keen eye for detail. They will collaborate closely with various departments to provide accurate financial information, support budget planning, and ensure the financial health and sustainability of the Foundation.
- Manage and oversee the full cycle accounting process, including accounts payable, accounts receivable, general ledger, and payroll.
- Prepare and analyze financial statements, budgets, and reports to support decision-making and strategic planning.
- Ensure compliance with all regulatory reporting requirements and standards.
- Conduct regular audits and implement internal controls to safeguard the organization's financial assets.
- Identify and drive process improvements to enhance efficiency and effectiveness in financial operations.
- Provide financial insights and recommendations to senior management and Executives.
- Assist with grant accounting, donor reporting, and fund management.
- Collaborate with external auditors during annual audits and address any findings or recommendations.
Eligibility
Applicants should have a valid and legal permit to work in Canada upon submission of an application. The successful applicant will ideally work out of the Vancouver, BC office on a Hybrid schedule, i.e. two days on-site and three days remote, Monday to Friday, during regular office hours for five days a week. Please note that on-site work expectations may change depending on operational requirements.
Applicants should be available to start work no later than August 1, 2024.
Compensation & Benefits
The salary range for this position is $65,000 - $76,000. The final job offer will be determined based on relevant experience, level of expertise, and alignment with the APF Canada salary band and internal equity practices. Benefits include medical health package and extended health care, i.e., vision and dental care, paramedical services, telemedicine (Telus Virtual Care), Employee & Family Assistance Program (E&FAP), Registered Retirement Savings Plan (RRSP) matching contribution (upon completion of a probationary period), more than mandated vacation and sick leave days, and other time off days and paid holidays.
Application Procedures
Applications should include the following documents MERGED in ONE PDF file. An incomplete application will not be considered.
Please click here to apply.
- One-page Cover Letter detailing the applicant's relevant experience, career interests, and goals, and why they are interested in working with the Foundation
- Résumé detailing the applicant's academic background, skills, and professional experiences.
- Name, title, and contact information (email and phone number) for two professional references. References will only be contacted if the applicant is short-listed for the role.
The application deadline is Sunday, June 30, 2024 (at 11:59 p.m./PT). Applications will be considered on a rolling basis, so please submit your application once it is prepared.
All applications are reviewed by a human. All qualified applicants will receive consideration for employment regardless of age, ethnicity, gender identity or expression, language, national or Indigenous origin, family or marital status, physical and mental ability, political affiliation, race, religion, sexual orientation or socio-economic status.
Please be sure to add notifications@app.bamboohr.com to your contact list to ensure delivery of all correspondence from us.
Disclaimer
We appreciate the interest of all applicants, but due to the anticipated high volume of applications, we will only be able to reach out to those who best meet the qualifications and requirements for the position. Only shortlisted candidates will be contacted to schedule an interview. Thank you for your understanding.
Submitting your application in response to our job posting is deemed to be consent to the collection, use and necessary disclosure of personal information for the purposes of recruitment and assessing your suitability for employment. APF Canada respects the privacy of all applicants and the confidentiality of personal information.
APF Canada is an independent not-for-profit organization focused on Canada’s relations with Asia. Our mission is to be Canada’s catalyst for engagement with Asia and Asia’s bridge to Canada. APF Canada is dedicated to strengthening ties between Canada and Asia through its research, education and convening activities as well as building Asia skills and competencies among Canadians, including young Canadians, and improving Canadians’ general understanding of Asia and its growing global influence.
The Asia Pacific Foundation of Canada (APF Canada) is seeking a highly organized, proactive, and professional Executive Assistant on a 16-month, fixed-term, full-time capacity (to cover for maternity leave) to join our dynamic team. The ideal candidate will be an exceptional communicator, adept at managing complex schedules, and capable of handling sensitive information with the utmost confidentiality. This role is central to ensuring the CEO’s office runs smoothly, enabling the CEO to focus on strategic initiatives and organizational leadership.
Major Responsibilities:
- Manage and optimize the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements.
- Serve as the primary point of contact between the CEO and internal/external stakeholders.
- Keep a clear overview and visibility of all activity within the Office of the CEO.
- Facilitate communication between board members and the CEO, ensuring timely and effective information flow
- Provide support in the coordination and organization of board meetings, including preparing agendas, materials, and minutes.
- Prepare and edit correspondence, communications, presentations, and other documents on behalf of the CEO.
- Assist with budget tracking, expenses, travel booking and preparations for the CEO
- Exercise good judgment, discretion and confidentiality of information in managing inquiries assuring prompt and accurate responses to each inquiry
- Coordinate visits of external guests on behalf of the CEO
- Provide support to the Senior Management/Executive Team staff as needed; take on correspondence-related responsibilities from senior management, as requested;
- Develop and maintain manual and digital files, records and other documents in a manner to assure retention and timely retrieval
- Assist with the planning and execution of events, conferences, and special projects.
- Handle confidential information with discretion and professionalism.
- Other duties as assigned in support of APF Canada
Minimum Qualifications
- At least 3-5 years of relevant experience in administration, coordination, or project management supporting C-suite Executives preferably in a non-profit or think tank environment.
Desired Skills & Qualifications
- Preferably a Bachelor’s degree in Business Administration, Communications, or a related field or an equivalent experience.
- Exceptional organizational and time-management skills, with the ability to prioritize tasks and meet deadlines.
- Ability to work independently, exercise sound judgment, and maintain a high level of confidentiality.
- Demonstrated ability to handle multiple tasks and work under pressure in a fast-paced environment.
- Strong written and verbal communication skills.
- Strong interpersonal skills, with the ability to interact effectively with diverse groups of people.
- High aptitude and comfort level for technology, i.e. Microsoft Office (Word, Excel, Outlook, PowerPoint), SharePoint, Slack, Microsoft Teams, Zoom and other information-sharing, communication and social media platforms.
- Proficiency in Dilitrust Board Portal operation
- Proficiency in French is an asset
- Proficiency in other languages is an asset.
Eligibility
Applicants must have a legal status, and eligibility to work in Canada upon submission of an application. Applicants should be available to start work no later than August 16, 2024.
The successful applicant will ideally work out of Vancouver, BC, from APF Canada's head office in downtown Vancouver, on a Hybrid Schedule i.e., 2-day onsite and 3-day off-site reporting schedule, Monday to Friday, during regular office hours (PST). Please note that on-site work expectations may change, and is subject to APF Canada’s operational requirements.
Compensation & Benefits
The salary range for this position is $46,000 - $58,000 per year. The final job offer will be determined based on relevant experience, level of expertise, and alignment with the APF Canada salary band and internal equity practices. Benefits include medical health package and extended health care, i.e., vision and dental care, paramedical services, telemedicine (Telus Care), Employee & Family Assistance Program (EFAP).
Application Procedures
Applications should include the following documents MERGED in ONE PDF file. An incomplete application will not be considered.
Please click here to apply
- One-page Cover Letter detailing the applicant's relevant experience, career interests, and goals, and why they are interested in working with the Foundation
- Résumé detailing the applicant's academic background, skills, and professional experiences.
- Name, title, and contact information (email and phone number) for two professional references. References will only be contacted if the applicant is short-listed for the role.
The application deadline is Sunday, July 21, 2024 (at 11:59 p.m./PT). Applications will be considered on a rolling basis, so please submit your application once it is prepared.
All applications are reviewed by a human. All qualified applicants will receive consideration for employment regardless of age, ethnicity, gender identity or expression, language, national or Indigenous origin, family or marital status, physical and mental ability, political affiliation, race, religion, sexual orientation or socio-economic status.
Please be sure to add notifications@app.bamboohr.com to your contact list to ensure delivery of all correspondence from us.
Disclaimer
We appreciate the interest of all applicants, but due to the anticipated high volume of applications, we will only be able to reach out to those who best meet the qualifications and requirements for the position. Only shortlisted candidates will be contacted to schedule an interview. Thank you for your understanding.
Submitting your application in response to our job postings is deemed to be consent to the collection, use and necessary disclosure of personal information for the purposes of recruitment and assessing your suitability for employment. APF Canada respects the privacy of all applicants and the confidentiality of personal information.
APF Canada is an independent not-for-profit organization focused on Canada’s relations with Asia. Our mission is to be Canada’s catalyst for engagement with Asia and Asia’s bridge to Canada. APF Canada is dedicated to strengthening ties between Canada and Asia through its research, education and convening activities as well as building Asia skills and competencies among Canadians, including young Canadians, and improving Canadians’ general understanding of Asia and its growing global influence.
The Asia Pacific Foundation of Canada (APF Canada) is seeking a committed team player with excellent customer service, solid interpersonal skills, and a great attitude Human Resources and Office Administration Assistant in a full-time capacity to join our team. This position will primarily provide essential HR and Office Administration support to the Director, Human Resources and Administration and general administrative support to the Operations and Partnerships division. This role is essential in ensuring the smooth operation of HR and office administration functions. The ideal candidate will be organized, detail-oriented, and proactive, an exceptional communicator, adept at managing complex schedules, and capable of handling sensitive information with the utmost confidentiality.
Major Responsibilities:
HR Support and General Administration:
- Assist with recruitment processes, including job postings, scheduling interviews, and onboarding new employees
- Maintain employee records and ensure they are up-to-date and accurately filed.
- Support the implementation and administration of HR policies and procedures.
- Handle confidential information with discretion
- Manage the petty cash fund
- Ensure an up-to-date employee list for the website, email distribution lists and other productivity tools
- Support the implementation and administration of all Health & Safety programs, initiatives, and policies to ensure compliance with regulatory requirements
- Support the development and design of an HR SharePoint site, accessible by all staff. Maintain the site, include and keep updated all HR policies, procedures, manuals and handbooks on the SharePoint site.
- Provide administrative support to the Operations and Partnerships team in preparing expense reports and travel schedules
Office Administration and Coordination:
- Coordinate and build rapport with Oxford building administration and security teams
- Build good relationships with third-party service providers
- Ensure the office environment is organized and welcoming
- Monitoring of office supplies inventory and placing orders as needed
- Assist with the preparation and distribution of mail, documents and reports
- Assist and support in planning and executing organizational events, and logistics for events, including venue arrangements, and materials preparation, in close coordination with the Events Manager, as needed
- Support virtual event setup and management, as needed
Minimum Qualifications
- Preferably a Bachelor’s degree in Human Resources, Business Administration, or a Diploma in a related field or equivalent experience.
- At least 1-2 years of relevant experience in Human Resources and Office Administration, or project management preferably in a non-profit or think tank environment.
Desired Skills & Qualifications
- Strong understanding of HR best practices and labor laws.
- Proactive and self-motivated, with the ability to work independently and as part of a team.
- Excellent organizational and time-management skills, with the ability to prioritize tasks and meet deadlines.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and HRIS systems.
- Experience with HRIS software, (experience with BambooHR systems an asset)
- Strong written and verbal communication skills.
- Ability to handle sensitive information with discretion and maintain confidentiality.
- French language fluency, an asset
Eligibility
Applicants must have a legal status, and eligibility to work in Canada upon submission of an application. Applicants should be available to start work no later than September 3, 2024.
The successful applicant will ideally work out of Vancouver, BC, from APF Canada's head office in downtown Vancouver, on a Hybrid Schedule i.e., 2-day onsite and 3-day off-site reporting schedule, Monday to Friday, during regular office hours (PST). Please note that on-site work expectations may change, and is subject to APF Canada’s operational requirements.
Compensation & Benefits
The salary range for this position is $46,000 - $58,000/year. The final job offer will be determined based on relevant experience, level of expertise, and alignment with the APF Canada salary band and internal equity practices. Benefits include medical health package and extended health care, i.e., vision and dental care, paramedical services, telemedicine (Telus Virtual Care), Employee & Family Assistance Program (EFAP), Registered Retirement Savings Plan (RRSP) matching contributions (upon completion of a probationary period), more than mandated vacation and sick leave days, other time off days and paid holidays.
Application Procedures
Applications should include the following documents MERGED in ONE PDF file. An incomplete application will not be considered.
Please click here to apply
- One-page Cover Letter detailing the applicant's relevant experience, career interests, and goals, and why they are interested in working with the Foundation
- Résumé detailing the applicant's academic background, skills, and professional experiences.
- Name, title, and contact information (email and phone number) for two professional references. References will only be contacted if the applicant is short-listed for the role.
The application deadline is Sunday, July 28, 2024 (at 11:59 p.m./PT).
All applications are reviewed by a human. All qualified applicants will receive consideration for employment regardless of age, ethnicity, gender identity or expression, language, national or Indigenous origin, family or marital status, physical and mental ability, political affiliation, race, religion, sexual orientation or socio-economic status.
Please be sure to add notifications@app.bamboohr.com to your contact list to ensure delivery of all correspondence from us.
Disclaimer
We appreciate the interest of all applicants, but due to the anticipated high volume of applications, we will only be able to reach out to those who best meet the qualifications and requirements for the position. Only shortlisted candidates will be contacted to schedule an interview. Thank you for your understanding.
Submitting your application in response to our job postings is deemed to be consent to the collection, use and necessary disclosure of personal information for recruitment and assessing your suitability for employment. APF Canada respects the privacy of all applicants and the confidentiality of personal information.
